Other / November 27, 2019

What is terminal digit filing medical records?

Policy: The system of filing records is terminal digit filing. Definitions: Terminal digit order: A system of filing using a six-digit number (or higher) that is divided into three parts, whereby the last two digits are considered primary. Primary digits: The last two digits to the right in the number.

How are terminal digit numbers file?

Terminal-digit filing means organizing your files by the last digit in a set of numbers. For example, instead of filing customer or vendor records by business or personal name, you use phone numbers, Social Security numbers or assign an arbitrary number.

How do I file medical records numerically?

Patient records are filed in strict chronological order according to patient number from lowest to highest. It is a common practice that medical record numbers contain six digits. The six digits are then further subdivided into three parts by the use of a hyphen, thus making it easier to read.

What is the purpose of terminal digit filing system?

Terminal digit filing is a filing system that works by using the last two numbers on files to organize them. It then follows the numbers in reverse order to pinpoint the needed file. As a result, this numerical system of filing is efficient for many large-scale companies.

How is the middle digit filing system used?

n. A filing system that uses a tripartite number, using the middle part for the initial sort, the first part of the number for the second sort, and the third part for the final sort.

How do you file numbers?

Files starting with numbers should be filed before any letter. They should also be in numerical order. If you have two items that begin with the same number, then you should order them alphabetically, based on what follows that number. For example: 5 Gals would come before 5 Guys.

When terminal digit filing is used which number would be filed first?

Terminal digit filing has the advantage of distributing files evenly throughout the system, making it easier to allocate space for expansion. Use of terminal digital filing for the social security number 123-45-6789 would sort it first under 9, then under 12345678.

What are the advantages of numerical filing?

Advantages of Numerical filing

It is easy to understand.
Disarrangement of files is minimized.
The location of numbered files is very easy.
The file number can be used as a reference in future correspondence.
The expansion of files is very easy since the system is flexible.
The preparation of address list is very easy.

What is terminal digit numbering and filling?

Middle Digit Numbering and Filing System Terminal Digit Numbering and Filling System Under this system, numbers are grouped into units containing two digits each. The medical staff used use a six-digit number which they divide it with a hyphen into three parts. The six-digit numbers are often read from right to left.

What isterminal digit filing?

Which medical numbering and filing system should be used in hospitals?

Conclusion Basing on the advantages and disadvantages of the available medical numbering and filing systems, terminal digit system is the most appropriate hence should be extensively used in health care institutions. The adoption of patient care record system should be based on the pros and cons.

What is the importance of terminal digit system in healthcare?

This is important because it reduces the probability of transposing numbers hence reducing misfiles as evident other system. Additionally, terminal digit system eradicates the need for the medical staff to back shift medical records (Rajakumar, 2009).