What are the 3 main types of records?
Types of recordsCorrespondence records. Correspondence records may be created inside the office or may be received from outside the office. Accounting records. The records relating to financial transactions are known as financial records. Legal records. Personnel records. Progress records. Miscellaneous records.
What are the characteristics of record keeping?
Four essential characteristics: – Authenticity-A record must be what it purports to be. – Reliability-A record must be a full and accurate representation of the transactions, activities, or facts to which it attests. – Integrity-A record must be complete and unaltered.
What are the requirements for record keeping?
Here are some requirements that a record keeping system must have.It must collect, categorize and store records automatically.It must be able to present stored information, when ever you demand.It must be intelligent enough to distinguish documents and to report the status of reports.
How do you record information accurately?
Principles of Good Record KeepingBe factual, consistent and accurate;Be updated as soon as possible after any recordable event;Provide current information on the care and condition of the patient;Be documented clearly in such a way that the text cannot be erased;
Why is it important to keep a record of communication?
∎ Do you keep records of important conversations and discussions? Keeping records of oral communications – conversations, discussions, interviews, negotiations and agreements – will help you to recall what was said, what you and others agreed to do, and why certain things were agreed.
When should a record be destroyed?
A log or ‘meta data stub’ should be kept of records destroyed. Mental Health Records Discharge or patient last seen 20 years or 8 years after death Review and if no longer needed destroy Covers records made where the person has been cared for under the Mental Health Act 1983 as amended by the Mental Health Act 2007.
Is it legal to destroy medical records?
If you dispose of the medical records yourself, destroy them in a way that ensures the patient cannot be identified. In NSW, Victoria and the ACT, legislation states that you must keep a register of all medical records that are destroyed.
What are the methods of destroying records?
Paper and physical records can be destroyed in 3 ways.Shredding. Pulping. Burning. Burying records is not an option because of the risk of them being rediscovered or recreated. Overwriting. Purging. Degaussing. Physical destruction.
What are obsolete records?
Obsolete generally refers to a record that is no longer active. How your records management program must treat an obsolete record varies widely depending on how obsolete is used.
What records destruction?
Disposal and destruction Destruction is the complete and irreversible physical erasure of the record which ensures that the record cannot be reconstituted or reconstructed.
What methods would you use to destroy medical records?
Common destruction methods are:Burning, shredding, pulping, and pulverizing for paper records.Pulverizing for microfilm or microfiche, laser discs, document imaging applications.Magnetic degaussing for computerized data.Shredding or cutting for DVDs.Demagnetizing magnetic tapes.
What are the three approved methods of document destruction?
The three primary methods used by the Federal Government to destroy classified documents are incineration, shredding or milling (dry process), and pulping (wet process). None of these processes involves using chemicals to remove ink although the water used in the pulping process does result in some ink removal.
What is the best way to destroy electronic data?
Shredding Another form of physical destruction, shredding may be the most secure and cost-effective way to destroy electronic data in any media that contain hard drives or solid state drives and have reached their end-of-life.
What is the most secure method of data erasure?